Tours

Hartwell Foundation Spring Series

In progress
3 legs · May 20, 2026 – Jul 8, 2026 · 2 of 3 played

Hartwell Foundation–backed cultural series: the Driskill gala, the Mercury chamber night, and the St. David's community service. Shared donor stewardship, separate crews per room.

Financial roll-up
Revenue
$23,100
All collected
Expenses
$2,240
3 legs
Crew payouts
$5,400
$1,375 owed
Net
$15,460
revenue − expenses − payouts

Tour branding

Applied to every leg's day sheet, advance packet, Show mode, and this page. Unset falls back to org branding.

Copperline Productions · Day sheet preview
Hartwell Foundation Spring Series — sample leg
Fri Jun 5 · Mohawk, Austin
No tour branding set — day sheets, advance packets, and Show mode use your org branding.

Tour defaults

When a gig joins this tour, core crew is materialized as invite drafts, the schedule is seeded (only if empty), and a PLANNED hotel item is created — marked with a "sourceTourId" so per-leg edits show as overrides.

Core touring crew · 0
No core crew set.
Default call times · 0
No default schedule set.
Default hotel
No default hotel set.

What a leg inherits

Tour defaults are materialized onto the leg when it joins — real rows you can edit, not a live mirror. Change the tour later and nothing moves until you hit Apply.

WhatCopies onto new legsPer-leg overrideTour-only (never copies)How it actually behaves
Crew seats—Copied as NOT_SENT drafts when a gig joins the tour — skipped if that name + position is already on the leg. Change the fee on the leg and it shows as Overridden; the tour default stays put.
Call-time schedule—Seeds only onto legs with an empty schedule. A leg that already has call times keeps them — we never overwrite a build the crew has seen.
Hotel block—Creates one PLANNED HOTEL travel item per leg (check-in 15:00, check-out 11:00). Matching item already there? Skipped. Edit rooms or dates per leg freely.
Day-sheet variant—New legs inherit the tour's recipient tiers and hidden line items as a starting point; each leg publishes its own sheets on its own clock.
Branding——Resolved at render from the tour, never written onto the gig record. Pull a leg out of the tour and it falls back to org branding on the next paint.
Dates——Each leg owns its date. The tour range is display-only, and leg dates lock once engagements go out.

Legs

3
  1. Hartwell Foundation GalaSETTLED
    May 20, 2026 · 18:00–23:00The Driskill Ballroom · Austin, TX7 crew
    Net
    $12,535
  2. Mercury Hall — Chamber SeriesCOMPLETED
    Jun 14, 2026 · 19:30–22:00Mercury Hall · Austin, TX5 crew
    Net
    $2,925
  3. St. David's Sunday ServiceACTIVE
    Jul 8, 2026 · 08:00–13:00St. David's Episcopal · Austin, TX6 crew
    Net
    $0

Crew consistency

14
Core touring crew · 3
  • Maya Chen
    Keys · Monitor Engineer
    3/3
  • Theo Mancini
    Front-of-House Engineer
    2/3
  • Will Tanaka
    Stage Hand
    2/3
Local hires · 11
  • Devon Hayes
    Bass
    1 leg
  • Diego Alvarez
    Stage Manager
    1 leg
  • Hana Okafor
    Lighting Operator
    1 leg
  • Ivy Rousseau
    Vocals
    1 leg
  • Kenji Watanabe
    Drums
    1 leg
  • Lila Romero
    DJ
    1 leg
  • Marcy Liu
    Stage Hand
    1 leg
  • Priya Shah
    Monitor Engineer
    1 leg
  • Renee Park
    Front-of-House Engineer
    1 leg
  • Sam Ortiz
    Keys
    1 leg
  • Sasha Berman
    Production Manager
    1 leg

Sponsorships

2$93,000 committed
  • Brant CellarsPaid· Elena Brant
    Pre-show reception pour · logo on program
    $18,000
  • Halston & Vale (private wealth)Committed· Marcus Halston
    Series title sponsor · full-page in program · VIP dinner host
    Contract out for signature — expected back this week.
    $75,000